Documents Required for Private Limited Company Registration

Having the right documents ready is the single biggest factor in how fast your company gets incorporated. Missing or mismatched details are the most common reason the MCA sends applications back. Use this checklist before you start.

For each director and shareholder (Indian nationals)

• PAN card – mandatory for Indian nationals.
• Identity proof – Aadhaar, passport, voter ID or driving licence.
• Address proof – a recent bank statement, utility bill or mobile bill in the person’s name.
• Passport-size photograph.
• Mobile number and email ID – used for OTP verification and DSC.

For foreign nationals and NRIs

• Passport (mandatory), notarised or apostilled as required.
• Address proof such as a bank statement, utility bill or residence card.
• These documents usually need to be notarised or apostilled in the country of residence.

At least one director must be resident in India. See our Indian subsidiary registration service for foreign-owned companies.

For the registered office

• Proof of ownership (sale deed or property tax receipt) or a rent agreement.
• Recent utility bill – electricity, water or gas – for the premises.
• No Objection Certificate (NOC) from the property owner.

A home address can be used as the registered office, as long as these documents are available.

Documents prepared during incorporation

• Memorandum of Association (MOA) and Articles of Association (AOA)
• Consent to act as director and declarations by subscribers
• Digital signatures of all directors and subscribers

Common mistakes that cause delays

• Name or date of birth differing between PAN and Aadhaar.
• Address proofs that are too old.
• Utility bill not matching the address in the rent agreement.
• Unsigned or unclear scanned copies.

Share your documents with us and we will check them before filing. See Private Limited Company registration and how long registration takes.

Why Choose Vaidam Consultancy?

Our team of chartered accountants, company secretaries and legal professionals handles the paperwork so you can focus on growing your business.

🌐 100% Online Process

Share documents from anywhere — no office visits needed.

📋 Deadline Tracking

We remind you before every due date, so you never pay avoidable late fees.

💬 Expert Guidance

Speak directly with a professional for advice that fits your situation.

🚀 Quick Turnaround

Clear timelines and regular status updates from start to finish.

Call or WhatsApp us at +91 78369 69141 or email vaidamconsultancyllp@gmail.com.

Frequently Asked Questions

Q1. Can I use my home as the registered office?

Yes, with an address proof such as a utility bill and an NOC from the owner.

Q2. How recent should the address proof be?

Usually not older than two months at the time of filing.

Q3. Do shareholders need to be directors?

No. Shareholders and directors can be different people, though in small companies they are often the same.

Q4. Is a physical office visit required?

No. The entire incorporation process is online.