What is Secretarial Compliance?
Secretarial compliance refers to the adherence to statutory requirements under the Companies Act 2013, SEBI regulations, FEMA, and other corporate laws governing company operations in India. It ensures proper corporate governance and legal standing.
Our secretarial compliance services cover:
- Annual ROC filings and event-based compliances
- Board and general meeting management
- Maintenance of statutory registers and records
- SEBI and FEMA compliance for listed companies
- Secretarial audit and due diligence
Board meetings, registers and ROC filings – all handled
- Notices, minutes and resolutions for board meetings and AGMs
- Statutory registers maintained and updated
- Event-based and annual ROC forms filed
Why is Secretarial Compliance Critical?
Avoid Penalties
Prevent heavy fines for non-compliance with Companies Act provisions.
Legal Protection
Maintain good standing with MCA and avoid disqualification of directors.
Business Continuity
Ensure uninterrupted operations and banking facilities.
Stakeholder Confidence
Build trust with investors, banks and regulatory authorities.
Key Secretarial Compliance Requirements
Annual Filings
MGT-7, AOC-4, DIR-3 KYC and other ROC forms
Board Meetings
Minimum 4 meetings annually with proper minutes
AGM Compliance
Annual general meeting within statutory timeline
Statutory Registers
Maintenance of registers as per Companies Act
Event-Based Filings
DIR-12, PAS-3, SH-7 etc. for changes in company
Secretarial Audit
MR-3 form for certain classes of companies
Our Secretarial Compliance Services
Private Limited Compliance
End-to-end compliance for private companies including annual filings and board meetings
Public Limited Compliance
Comprehensive compliance including SEBI and listing obligations
OPC Compliance
Specialized compliance for One Person Companies
NRI/Foreign Company Compliance
Compliance management for companies with foreign directors or shareholders
Our Secretarial Compliance Process
1. Compliance Assessment
Detailed review of your company's compliance status.
2. Calendar Creation
Preparing compliance calendar with all due dates.
3. Documentation
Collection and preparation of required documents.
4. Filing & Submission
Timely filing of forms with ROC and other authorities.
5. Compliance Reporting
Providing compliance certificates and reports.
Transparent Pricing
| Service | Basic | Comprehensive |
|---|---|---|
| Private Limited Company Compliance | ₹7,999/year | ₹14,999/year |
| OPC Annual Compliance | ₹5,999/year | ₹9,999/year |
| Public Limited Company Compliance | ₹19,999/year | ₹29,999/year |
| Secretarial Audit (MR-3) | ₹9,999 | ₹14,999 |
Common Mistakes to Avoid
These gaps often go unnoticed until a bank, investor or the ROC asks for records.
- Irregular board meetings – Meetings must be held at the required frequency, with the permitted gap between them.
- Registers not maintained – Statutory registers must be kept up to date and available for inspection.
- Missing event-based filings – Director changes, share allotments and office changes each have their own deadlines.
- Unsigned minutes – Minutes must be prepared and signed within the prescribed time.
- Related-party approvals missed – Certain transactions with related parties need prior board or shareholder approval.
A Typical Compliance Year
Board meetings
Held through the year with proper notices, agendas and minutes.
AGM and annual filings
Accounts adopted, and AOC-4 and MGT-7 filed on time.
Event-based forms
Filed whenever directors, capital or the registered office change.
Director KYC and disclosures
Collected and filed as required.
Helpful Guides
Free, plain-English guides from our compliance team:
Why Choose Vaidam Consultancy for Secretarial Compliance
Compliance calendar
Every meeting, register and filing deadline is tracked for you.
Audit-ready records
Minutes and registers are kept in order for auditors, banks and investors.
Clear, upfront pricing
Our fees are listed on this page, and any government fee is shown separately before we start.
One team for everything
Event-based changes like director or capital changes are handled too.
Frequently Asked Questions
Late filings attract heavy penalties (₹100 per day for AOC-4/MGT-7) and may lead to director disqualification for continuous default.
While possible, professional compliance services ensure accuracy, timeliness and proper documentation to avoid legal risks.
Typically required are financial statements, board reports, register copies, meeting minutes and KYC documents of directors.
Yes for listed companies and certain other classes of companies as per Section 204 of Companies Act 2013.
The first board meeting must be held within 30 days of incorporation, followed by at least four meetings a year with no more than 120 days between two meetings. Small companies and OPCs have relaxed requirements.
Registers of members, directors and key managerial personnel, charges, related-party contracts and share transfers, among others, depending on the company’s activities.
Yes. Minutes must be prepared, signed and kept for every board meeting and general meeting.
A director with a valid DIN and digital signature; certain forms also need certification by a practising professional.