Moving Your Company’s Registered Office
Every company must have a registered office where official communication is received. When you move premises, the change must be reported to the ROC, and the procedure depends on how far you are moving.
A move within the same city is the simplest. Moving to another city in the same state, to an area under a different ROC, or to another state involves additional approvals, such as a special resolution and, in some cases, approval of the Regional Director.
Registered office changed the right way
- We identify the correct procedure for your move
- Resolutions, forms and address proofs prepared
- Filing and follow-up until records are updated
When Is This Needed?
- Your company is moving to new premises in the same city
- You are relocating to another city or district in the same state
- You are moving the registered office to another state
- Your current address proof or lease has expired
Why Report the Change Properly
Official notices reach you
The ROC and tax authorities send notices to your registered office.
Avoid penalties
Failing to report a change can attract penalties for the company and officers.
Correct jurisdiction
Your ROC and GST jurisdiction are updated correctly.
Consistent records
Bank, GST and tax records all show the same address.
Documents Required
- Board resolution (and special resolution where required)
- Proof of the new address (rent agreement or ownership document)
- Recent utility bill of the new premises
- No-objection certificate from the property owner
- Altered MOA for inter-state moves
- Digital signature of an authorised director
Office Change Process
Identify the type of move
Same city, same state or another state – each has a different procedure.
Resolutions
The board, and shareholders where needed, approve the shift.
Approvals
For certain moves, approval of the Regional Director is obtained.
ROC filing
INC-22 and any related forms are filed with the new address proofs.
Update records
GST, bank, PAN and letterheads are updated with the new address.
Common Mistakes to Avoid
Office shifts become complicated when these points are missed.
- Using the wrong procedure – Moves within a city, within a state and between states each have different steps.
- Late INC-22 – The change must be notified within the prescribed time.
- Weak address proof – Utility bills and owner NOCs must be recent and match the address.
- Forgetting GST – The principal place of business must be amended on GST.
- Not updating signage – The company name and CIN must be displayed at the new office.
After the Change Is Recorded
Update GST and tax records
Amend GST, PAN and TAN address details.
Update the bank
Share the new address proof and ROC acknowledgement.
Update letterheads
Stationery and website show the new registered office.
Display details
Company name, CIN and address displayed at the office.
Why Choose Vaidam Consultancy for Change of Registered Office
Right procedure first time
We confirm which approvals your move needs before filing.
Clear quote upfront
You receive our fee and the government charges before any work begins.
One point of contact
A single consultant prepares the resolutions, files the forms and follows up with the ROC.
Records updated everywhere
We remind you to update PAN, GST, bank and other records once the ROC approves the change.
Frequently Asked Questions
INC-22 is the form used to notify the ROC of the registered office address or a change in it, along with proof of the new address.
Generally no – a board resolution is usually enough for a move within the same city, town or village.
An inter-state move requires a special resolution, approval of the Regional Director and alteration of the MOA before the change is filed with the ROC.
Yes. If the principal place of business changes, the GST registration must be amended.
Yes, if it is a genuine address where official communication can be received, supported by proper documents.
Yes. After approval, the company comes under the ROC of the new state.